--- title: "Guide to securing the right suppliers for events #1" description: This blog provides a guide to securing the right suppliers for events, starting with due diligence. image: https://blog.ventoinsurance.com/hubfs/open%20air%20cinema.png --- [Skip to content](https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-1#main-content) [Vento Home](https://www.ventoinsurance.com/) May 18, 2023, 11:32:47 AM # Guide to securing the right suppliers for events #1 [Laurence Mulchrone](https://blog.ventoinsurance.com/author/laurence-mulchrone) Share: [Share this page on LinkedIn](http://www.linkedin.com/shareArticle?mini=true&url=https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-1) [envelope icon](mailto:?body=https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-1) [Share this page on Facebook](http://www.facebook.com/share.php?u=https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-1) [Share this page on Facebook](https://twitter.com/intent/tweet?url=https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-1) Planning an event involves numerous tasks, and one of the most critical ones is selecting the right suppliers. A supplier can make or break your event, so it's essential to take the time to find the right one. This blog provides a guide to securing the right suppliers for events, focussing on due diligence. In addition to performing due diligence on potential suppliers for your event, it's wise to consider an extra layer of protection for your peace of mind. Events can be complex, and sometimes unforeseen issues with suppliers can arise. That's where Vento event insurance steps in as a valuable ally. By including public liability insurance in your event planning strategy, you're ensuring that you have an additional safety net in case of any unexpected problems with your chosen suppliers. Whether it's a last-minute cancellation, supply chain disruption, or any other unforeseen challenges, Vento insurance can provide the cover you need to mitigate potential financial losses and keep your event on track. So, while diligence in supplier selection is crucial, having Vento insurance as a backup plan adds an extra layer of confidence to your event planning endeavors. Don't leave your event's success to chance – secure both your suppliers and your peace of mind with Vento insurance. Hear about first hand experiences from event organisers, relating to organisation, planning, insurance for events in the UK, and mishaps along the way at Freddie's podcast, [WHEN SH\*T GOES WRONG AT EVENTS](https://podcasters.spotify.com/pod/show/shit-goes-wrong-at-events). ## Guide to Due Diligence Due diligence is a critical step when selecting suppliers for your event. It involves researching the supplier's background, experience, and reputation to ensure they are a reliable and trustworthy partner. There are several steps you can take to perform due diligence on potential suppliers: - Research the supplier's background and experience: Check the supplier's website, social media channels, and other online platforms to learn more about their experience, the services they offer, and their clients. Look for reviews, testimonials, and case studies to understand their track record. - Check the supplier's references: Contact the supplier's previous clients to get feedback on their services. Ask about their experience working with the supplier, the quality of their services, and their responsiveness. - Conduct a site visit: If possible, visit the supplier's facility to inspect their equipment, tools, and materials. This can help you determine their level of professionalism and the quality of their products or services. - Check the supplier’s industry accreditations, memberships, and qualifications: These can include memberships to industry trade bodies or associations, the presence of qualified persons within the organisation, or management system accreditations. - Some examples of relevant memberships and accreditations are as follows: Trade Bodies: - The Production Services Association (PSA) - Association of British Professional Conference Organisers (ABPCO) - Association of Event Organisers - Events Industry Alliance Qualifications and Professional Accreditations: - IOSH designation: For health and safety professionals - NIC EIC accreditation: For electrical professionals - Security Industry Authority Approved Contractor status: For security professionals - Institute of Fire Safety Managers accreditation: For fire safety proffessionals Management System Accreditations - CHAS approved contractor scheme - ISO9001 quality management system [EventSafety](https://blog.ventoinsurance.com/tag/eventsafety), [Suppliers](https://blog.ventoinsurance.com/tag/suppliers) ## Related posts [![wedding-image](https://blog.ventoinsurance.com/hs-fs/hubfs/wedding-1.png?height=200&name=wedding-1.png)](https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-2) [EventSafety](https://blog.ventoinsurance.com/tag/eventsafety), [Contracts](https://blog.ventoinsurance.com/tag/contracts), [Service Legal Agreements](https://blog.ventoinsurance.com/tag/service-legal-agreements) ## [Guide to securing the right suppliers for events #2](https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-2) [Laurence Mulchrone](https://blog.ventoinsurance.com/author/laurence-mulchrone) May 18, 2023, 11:40:17 AM Planning an event involves numerous tasks, and one of the most critical ones is selecting the right... [Read more](https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-2) [![event-safety-man](https://blog.ventoinsurance.com/hs-fs/hubfs/Event-Safety.jpg?height=200&name=Event-Safety.jpg)](https://blog.ventoinsurance.com/event-documentation-1-guide-to-event-safety-management-plans) [EventSafetyManagementPlans](https://blog.ventoinsurance.com/tag/eventsafetymanagementplans), [EventSafety](https://blog.ventoinsurance.com/tag/eventsafety) ## [Guide to Event Safety Management Plans](https://blog.ventoinsurance.com/event-documentation-1-guide-to-event-safety-management-plans) [Laurence Mulchrone](https://blog.ventoinsurance.com/author/laurence-mulchrone) May 4, 2023, 8:03:52 AM Events can be exciting, but they also require a lot of planning and preparation to ensure the... [Read more](https://blog.ventoinsurance.com/event-documentation-1-guide-to-event-safety-management-plans) [![rubbish-bins-recyling-image](https://blog.ventoinsurance.com/hs-fs/hubfs/nareeta-martin-FoG7PKNYjpM-unsplash.jpg?height=200&name=nareeta-martin-FoG7PKNYjpM-unsplash.jpg)](https://blog.ventoinsurance.com/event-industry-trends-sustainability-waste-management) [EventSafetyManagementPlans](https://blog.ventoinsurance.com/tag/eventsafetymanagementplans), [EventSafety](https://blog.ventoinsurance.com/tag/eventsafety), [RiskAssessments](https://blog.ventoinsurance.com/tag/riskassessments), [Suppliers](https://blog.ventoinsurance.com/tag/suppliers), [Licensing](https://blog.ventoinsurance.com/tag/licensing), [Contracts](https://blog.ventoinsurance.com/tag/contracts), [Service Legal Agreements](https://blog.ventoinsurance.com/tag/service-legal-agreements), [Planning Consent](https://blog.ventoinsurance.com/tag/planning-consent), [Event Site Design](https://blog.ventoinsurance.com/tag/event-site-design), [Drawing Site Plans](https://blog.ventoinsurance.com/tag/drawing-site-plans), [weather related risks](https://blog.ventoinsurance.com/tag/weather-related-risks), [event organiser liability](https://blog.ventoinsurance.com/tag/event-organiser-liability), [event industry trends](https://blog.ventoinsurance.com/tag/event-industry-trends), [sustainability and decarbonisation](https://blog.ventoinsurance.com/tag/sustainability-and-decarbonisation) ## [Event Industry Trends - Sustainability - Waste Management](https://blog.ventoinsurance.com/event-industry-trends-sustainability-waste-management) [Laurence Mulchrone](https://blog.ventoinsurance.com/author/laurence-mulchrone) May 18, 2023, 1:37:05 PM Sustainability has become a major concern for the event industry, and one of the most critical... [Read more](https://blog.ventoinsurance.com/event-industry-trends-sustainability-waste-management) [linkedin-in icon](https://uk.linkedin.com/company/ventoinsurance) [instagram icon](https://www.instagram.com/ventoinsurance/) [Get Covered](https://app.ventoinsurance.com/get-covered) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Laurence Mulchrone", "url" : "https://blog.ventoinsurance.com/author/laurence-mulchrone" }, "dateModified" : "2024-05-27T10:49:28.372Z", "datePublished" : "2023-05-18T10:32:47.000Z", "headline" : "Guide to securing the right suppliers for events #1", "image" : [ "https://blog.ventoinsurance.com/hubfs/open%20air%20cinema.png" ], "mainEntityOfPage" : { "@id" : "https://blog.ventoinsurance.com/guide-to-securing-the-right-suppliers-1", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.ventoinsurance.com/hubfs/Question1@2x-1.png" }, "name" : "Vento" } } ```